Poland has become a popular hub for international logistics and transport operations. But setting up and running a transport business here comes with specific legal and administrative challenges. Many foreign companies face the same obstacles—which can be avoided with the right support for foreign transport companies in Poland.

Neglecting Polish Tax and Accounting Duties

Poland’s tax system is detailed and differs significantly from other EU countries. Obligations like VAT registration, CIT or PIT reporting, and ZUS contributions often catch foreign carriers off guard, leading to costly consequences.

How to avoid this: Collaborate with a firm that specializes in transport-sector compliance. Evotax has extensive experience helping foreign carriers manage Polish tax requirements properly and efficiently.

Incomplete Business Setup

It’s a common error to assume that transport permits from other EU countries are enough to operate legally in Poland. In reality, local identification numbers, statistical registration (REGON), and sometimes a Polish bank account are required.

How to avoid this: Let local experts handle the process. Evotax offers full administrative support for foreign transport companies in Poland, making sure every registration and legal formality is covered from the start.

Overloading Internal Resources with Local Compliance

Trying to manage Polish compliance, payroll, and bookkeeping without local know-how often leads to delays, incorrect filings, or penalties. Internal teams unfamiliar with Polish law may spend more time—and money—than necessary.

How to avoid this: Outsource what you can. Evotax provides cost-effective outsourcing solutions, allowing transport businesses to stay compliant without the burden of hiring in-house staff.

Struggling with Language and Communication

Most communication with Polish authorities is conducted in Polish. Without fluent language skills or a local contact, it’s easy to misinterpret official documents or miss important deadlines.

How to avoid this: Use a bilingual service provider. Evotax communicates directly with Polish institutions on behalf of your company, ensuring that nothing is lost in translation.

Final Thoughts

Poland offers strong opportunities for foreign transport companies—but only if you avoid early missteps. Choosing the right partner from the beginning is crucial. Evotax delivers reliable, professional support for foreign transport companies in Poland, helping you manage everything from registration and tax to full-service outsourcing.